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Data Privacy
Below, we would like to inform you about the processing of your personal data as an applicant on the application platform FUNDGARDEN, and the claims and rights to which you are entitled according to data protection regulations.

I. Name and Address of the Controller

The controller in the sense of the General Data Protection Regulation (GDPR) and other national data protection laws of the member states as well as other data protection regulations is:

Fundgarden GmbH
Knesebeckstr. 62
10719 Berlin

II. Name and Address of the Data Protection Officer

Fundgarden GmbH
David Farine
Knesebeckstr. 62
10719 Berlin

III. General Information on Data Processing

1. Purpose of processing personal data

For the processing of applications, personal data is collected from applicants either for themselves or for those applying on behalf of a cultural institution. This data includes:
  • Name, first name
  • Contact information (email, telephone)
  • Date of registration or confirmation of application
For individual applicants (not representing a cultural institution), the following is also collected:
  • Postal address
  • Bank details
  • Grant applications and any supporting documents
  • Approved grant amounts
This data is required for:
  • Description and identification of the grant projects (applications)
  • Communication with applicants, e.g., during the application or review process
  • Payment of grant amounts and, if necessary, the handling of refunds
All collected data is necessary to perform at least one of the aforementioned tasks.

2. Legal basis for the processing of personal data

The processing of your personal data is based on your voluntary consent, so that Article 6(1)(a) of the GDPR forms the legal basis for processing.

3. Data deletion and storage duration

Unless a specific storage duration is stated below, your personal data will be deleted or blocked as soon as the purpose of the storage no longer applies. However, storage may continue in the event of a (threatened) legal dispute with you or any other legal proceeding, or if storage is required by legal provisions to which we, as the controller, are subject. Data blocking or deletion will also take place when a legally prescribed retention period expires, unless continued storage is necessary and legally permitted.

The following basic storage periods apply to grant applications:
  • Created, but not submitted applications: seven days after the application deadline; for grant procedures without an application deadline: 30 days after creation.
  • Approved applications: ten years after project completion (final review)
  • Rejected applications: five years after rejection notice.
After the storage period expires, the grant applications and accompanying documents will be removed from the FUNDGARDEN platform. If no transfer to archive holdings by the client occurs, they will be permanently deleted.

4. Transfer of data to third parties

The data we store will not be shared with third parties.

5. Transfer of data to a third country or an international organization

No data is transferred to entities in third countries.

IV. Rights of the Data Subject

If your personal data is processed, you are a data subject within the meaning of the GDPR, and you have the following rights against the controller:
  • Right to information under Article 15 of the GDPR
  • Right to rectification under Article 16 of the GDPR
  • Right to deletion under Article 17 of the GDPR
  • Right to restriction of processing under Article 18 of the GDPR
  • Right to data portability under Article 20 of the GDPR
  • Right to object under Article 21 of the GDPR
Additionally, you have the right to withdraw consent at any time with effect for the future.

Finally, you have the right to lodge a complaint with the supervisory data protection authority under Article 77 of the GDPR.